A board portal is a powerful tool for streamlining meetings as well as reducing administrative burden and enhancing https://revetacorp.com/role-of-the-board-portal-in-corporate-governance/ communication. It is essential to choose the appropriate software for your company. Many boards portals are over-engineered and offer features that your nonprofit does not need. You could easily spend money on tools that don’t add value to your board.
This checklist can be used to evaluate possible providers for board portals. The questions below are designed to help you evaluate the most pertinent and important elements that will affect your final choice of a vendor.
Choosing Leading Board Portals
First, look for an online portal that has an intuitive interface that’s easy to grasp and use. Also, think about the way that the support team of the company does. Whether you need help creating your new portal or resolving an issue, the way in which they respond will be a major factor in your satisfaction with the product and how well it will meet your requirements.
Next, check out the security measures a prospective vendor has in place to protect your personal information. Some portals offer two-factor authentication as well as secure encryption of data. They also conduct penetration testing on their software by third-party companies. Other hosts their servers in data centers that are hardened and conduct regular security audits. It is also important to determine whether they’re able for a disaster recovery scenario.
In the final instance, ask a prospective provider about their plans to improve the capabilities of their board portal in the near future. Do they have a roadmap for future features? Do they alert clients to any impending changes that could impact their experience in the future?