There are many different models that data rooms employ to determine pricing. Some data rooms charge per page, and others charge based on the size of the storage. Some charge a flat rate per month. It is essential for M&A professionals to be aware of the average VDR price for each pricing model to make informed decisions about the best vendor for their requirements and budget.
One of the more common ways to determine the cost of goods is to base it on the number of documents stored in the data room. This is a good solution for teams that don’t require to be flexible with the sizes of files they are able to upload, but it doesn’t fit well with projects that require extensive collaboration.
Some companies also calculate the cost of a data room by counting the number administrative users. This is a great option for teams with fewer requirements for collaboration and sharing documents but it could be costly for projects that require more advanced tools such as security as well as visual analytics and collaboration.
Some vendors have a flat monthly fee model which is ideal for longer M&A transactions that could have a varying timeframes and are difficult estimate. This pricing model can be utilized by companies that want to avoid the cost of scanning and uploading a huge quantity of physical documents. Another aspect to consider when using this model is whether or not the service provider offers customer homepage support in its pricing. For instance, some companies provide support via a dedicated coordinator on weekends or outside of office hours. This is useful when working with documents that are time-sensitive.