Both executive directors and a non-executive director are required to lead a board meeting. The executive director oversees the organization’s management and oversees the day-to-day operation, while non-executive directors bring wealth of expertise to the table. In meetings, they look over documents and reports, provide insights into management matters and strategic initiatives, and take decisions that affect the organization’s long term success.
It is crucial to ensure prior to the meeting that all materials are provided and that all logistics are in place. In addition, it’s recommended to reread the agenda and make any necessary edits to ensure that all topics are covered in a well-organized and concise manner.
The meeting starts with a statement from the presiding officer, also known as the chair of the board. The treasurer will then present an update on current financial matters. The treasurer should be capable of preparing this report in advance so that board members could review it and formulate their questions.
After the treasurer’s report has been completed, any members may vote on any new business items. If they are seconded by a member, a vote is held and those who are in favor vote ‘yes’, whereas those who oppose say ‘no’..
All unfinished or pending matters from prior board meetings are discussed during this phase of the meeting. Based on the situation, a vote by voice or show of hands could be used to decide the issue. The presiding officer, or board chair, closes the meeting by providing an overview of key decisions and actions that were agreed on. This will ensure that all participants are aware of their roles going forward.
http://www.myboardroom.info/5-points-to-include-in-the-board-information-packs/